Submitting to agents and publishers is time-consuming. When you’re doing this process, you need to be organized. You don’t want to send to the same publisher twice in one month or send to multiple agents in the same agency. (Many say if it’s a no from one agent, it’s a no from all.) And most agents want the right to say yes or no before you give it to another agent in their house.
Something to keep you orderly during this process is a simple notebook or binder with loose leaf paper and dividers.
Create a list of agents you want to send to. Include the agent's name, the agency’s name, the submission email address, and what is required for the submission (query, # of manuscript pages, synopsis, etc.).
Whenever you submit to an agent, cross that agent off your Submit To list and move the agent’s name and agency to your Submitted list. Next to their name, write the date you sent the query letter. I do this in red.
If I receive a rejection, I write “REJECTED” in bold letters cross the agent’s info on the Submitted list.
I also have lists of small publishers to try.
That’s it. Just lists of info to remind you of where you submitted, when, and who responded.
I keep this notebook on my desk at all times. Whenever I look for more agents to send to, I add them to my Submit To list. And when I get into a submitting kick, I have this notebook opened to keep track of my efforts.
TIP: If you're tech-savvy and love spreadsheets, you can create Submit To, Submitted, and Rejected spreadsheets to stay organized on your submission journey.
QUESTION: How do you keep track of your submissions?